These five prompts work with Gemini’s Google Workspace integration. Enable extensions first (Settings > Extensions > Google Workspace), then copy, adjust the bracketed fields, and run.
Prompt 1: The Monday Inbox Briefing
Use this: Monday morning, before checking email manually.
Scan my Gmail inbox from the last 72 hours.
Give me:
1. The 3 most time-sensitive messages I need to respond to today
2. Any messages where someone is waiting on something from me
3. Any calendar-related requests (meeting invites, scheduling, rescheduling)
4. Anything I can safely archive without reading in full
Format as a brief list. Flag urgency clearly.What it does: Converts 20 minutes of inbox scrolling into a 60-second structured briefing. You see what needs attention without processing everything yourself.
Prompt 2: The Weekly Calendar Check
Use this: Monday morning, after the inbox briefing.
Look at my Google Calendar for this week.
Tell me:
1. Which day has the most meetings — and roughly how many hours of meetings total
2. Which days have less than 90 minutes of uninterrupted time (after accounting for meeting prep and recovery)
3. Are there any back-to-back meetings with no buffer?
4. Which afternoon looks most suitable for a 2-hour focus block?
Be specific about days and times.What it does: Catches over-commitment and focus-block opportunities before Monday afternoon forces the issue. Takes 30 seconds to run.
Prompt 3: The Meeting Prep Brief
Use this: The evening before or morning of an important meeting.
Prepare me for my [time] meeting with [name or team] today.
Using my Calendar invite and recent Gmail threads:
1. What is this meeting supposed to accomplish?
2. Are there any unresolved issues from our last meeting visible in email history?
3. What are 3 questions I should be ready to answer or address?
4. Is there anything I committed to (via email) related to this meeting that I should confirm I've done?What it does: Produces a meeting brief in 60 seconds using your actual context — not a generic agenda template. Walking in prepared changes the quality of meetings, not just your experience of them.
Prompt 4: The Monday Planning Session
Use this: Monday morning, after the inbox briefing and calendar check.
Based on my Gmail and Calendar for this week, help me plan.
My top 3 priorities this week (not yet on my calendar):
1. [Priority — and how long it'll take]
2. [Priority]
3. [Priority]
Given the meeting load you can see, is there realistic time for all three?
If not, which one is most at risk, and what would I need to move to protect it?
Then: suggest a simple day-by-day plan. Just one focus block per day and what it should contain.What it does: The core weekly planning prompt. It’s the difference between planning with real information and planning with your memory of real information.
Tip: Run this in a Gemini Gem pre-loaded with your role, projects, and scheduling preferences. Every Monday session starts from your context rather than a blank slate.
Prompt 5: The Friday Week-in-Review
Use this: Friday afternoon, the last planned work item of the week.
Let's do a quick week-in-review using my Calendar and Gmail.
Here's what I'd planned this week:
[Paste or describe your Monday plan in 3-5 lines]
Looking at how the week actually went:
1. Which priorities did I complete?
2. What got pushed or dropped?
3. Were there any unexpected demands that consumed significant time?
4. Is there anything I said I'd do (via email) that I haven't done yet?
Close with one specific planning adjustment for next week — something concrete, not generic.What it does: Closes the planning loop and surfaces one calibration for next week. Over time, the Friday adjustments compound into a realistic understanding of your actual work tempo. That accuracy is what separates consistent planners from perpetual optimists.
Your action for today: Copy Prompt 1, open Gemini with Workspace extensions enabled, and run it on your current inbox. The output tells you immediately whether the integration is working and gives you a concrete briefing you can act on in the next 20 minutes.
Tags: Gemini prompts, productivity prompts, Google Workspace AI prompts, Gemini weekly planning, AI inbox triage
Frequently Asked Questions
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Do these prompts require Gemini Advanced?
The inbox triage and calendar review prompts require Workspace extensions to be enabled — available on the free tier. The weekly planning and Friday debrief prompts work best in Gemini Advanced with a pre-configured Weekly Planner Gem. The meeting prep prompt works in either tier, though Advanced produces more thorough output.
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Can I save these prompts to use regularly?
Yes — the most efficient approach is to save the Monday planning and Friday debrief prompts as the starting instructions in a Gemini Gem. That way you don't need to paste the prompt each time; opening the Gem initializes the right context automatically.